Group Tour Cost Calculator
Price a group departure with shared costs, per-person expenses, complimentary seats, and markup.
Enter your details
Result
- Total group cost
- ₹8,52,000
- Break-even price per paying traveller
- ₹37,043.48
- Selling price per paying traveller
- ₹42,600
- Total selling price
- ₹9,79,800
Every quote, itinerary, and cost sheet you save stays organized inside your Tripzuit workspace — ready to turn into a real booking.
How it works
- 1Enter shared group costs and variable cost per traveller.
- 2Set total group size and complimentary seats.
- 3Review break-even and marked-up price per paying traveller.
Worked example
A departure with ₹1,80,000 fixed costs and ₹28,000 variable cost per traveller for a 24-person group with 1 complimentary seat has a total cost of ₹8,52,000, spread across 23 paying travellers for a break-even of about ₹37,043 each.
Why use this tool
- Price tour leader concessions correctly
- Find the paying-passenger break-even
- Protect group departure margin
Frequently asked questions
How do free seats affect group pricing?
Complimentary travellers still create variable cost. Their cost must be distributed across the paying travellers.
What if the group is smaller than expected?
Recalculate using the confirmed paying count or publish tiered prices for different group sizes.
How many complimentary seats are standard?
Many operators offer one free seat per 15–20 paying travellers for a tour leader or group organizer, but this varies by contract and destination.
What if the group doesn't reach minimum size?
Either recalculate pricing for the confirmed smaller group or apply a published minimum-numbers surcharge as stated in your booking terms.
Save this calculation in Tripzuit
Turn this result into a proposal, quote, or booking without re-entering a single number.
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